Effective Date: 08 August 2026

Last Updated: 20 August 2026

1. About CoChamps

CoChamps is an AI-native company that helps businesses and organizations use artificial intelligence, automation, software, and related technologies to improve how they work and operate.

For purposes of applicable data protection laws, CoChamps is generally the entity responsible for determining why and how personal information submitted through the Website is processed.

• Legal entity: Clever Buds Digital Marketing Private Limited
• Registered address: 294, Applewoods, Near Surbhit Vatika, Shela, Ahmedabad, Gujarat, India - 380058
• Email: team@cochamps.co

2. Information We Collect

We collect only information that is reasonably necessary for the purposes described in this Privacy Policy.

2.1 Information You Provide to Us

When you use our Contact form, we may collect information such as:

• Full name
• Business or organization name
• Work email address
• Phone number
• Job title or role
• Information about your business or organization
• Details of your requirements, questions, or potential project
• Any other information you voluntarily include in your message

Please do not submit passwords, financial account information, government identification numbers, health information, or other sensitive personal information through the Contact form unless we specifically request it through an appropriate and secure channel.

2.2 Information Collected Automatically

When you visit our Website, certain technical information may be collected automatically, depending on the technologies we use. This may include:

• IP address
• Browser type and version
• Device type
• Operating system
• Approximate geographic location derived from IP address
• Pages visited and interactions with the Website
• Referring website or source
• Date and time of visits
• Website performance and diagnostic information

We may collect this information through server logs, cookies, analytics tools, and similar technologies.

2.3 Cookies and Similar Technologies

We may use cookies and similar technologies to operate, secure, analyze, and improve the Website.

These technologies may be used for purposes such as:

• Keeping the Website functional
• Understanding how visitors use the Website
• Measuring Website performance
• Improving user experience
• Remembering preferences
• Supporting marketing or advertising activities, where applicable

Where required by applicable law, we will obtain appropriate consent before placing or using non-essential cookies or similar technologies.

You can manage cookies through your browser settings and, where available, through our cookie preferences mechanism.

3. How We Use Your Information

We may use personal information collected through the Website for purposes including:

• Responding to inquiries submitted through the Contact form
• Understanding your business requirements
• Communicating with prospective clients
• Scheduling meetings, demonstrations, or consultations
• Preparing proposals or other information requested by you
• Providing information about CoChamps and its services
• Managing prospective business relationships
• Operating, maintaining, securing, and improving the Website
• Detecting and preventing fraud, abuse, security incidents, and other unlawful activity
• Complying with applicable legal and regulatory obligations
• Establishing, exercising, or defending legal claims
• Carrying out other purposes disclosed to you at the time of collection or otherwise permitted by applicable law

We do not use personal information for purposes that are incompatible with the purposes for which it was collected unless permitted or required by applicable law.

4. AI and Automated Technologies

As an AI-native company, CoChamps may use artificial intelligence, machine learning, automation, and related technologies in our internal business operations.

Personal information submitted through our Website may be processed using automated systems or technology-enabled tools where reasonably necessary to respond to inquiries, manage prospective client relationships, provide requested services, maintain our systems, or improve our operations.

We will not use personal information submitted through the Contact form to train publicly available AI models unless we have a lawful basis and, where required, appropriate notice or consent to do so.

Where third-party AI or technology providers process personal information on our behalf, we take reasonable steps to require those providers to process the information only for authorized purposes and to maintain appropriate security measures.

5. Legal Basis and Consent

Depending on the applicable data protection law and the circumstances of processing, we may process personal information based on:

• Your consent;
• Your request to take steps before entering into a business relationship or contract;
• Our legitimate business purposes, where recognized by applicable law;
• Compliance with legal obligations; or
• Other lawful grounds available under applicable law.

Where processing is based on consent, you may withdraw your consent in accordance with applicable law. Withdrawal of consent will not affect the lawfulness of processing carried out before withdrawal.

6. Contact Form

When you submit the Contact form, we use the information you provide primarily to:

• receive and review your inquiry;
• contact you regarding your inquiry;
• understand whether CoChamps's services may be relevant to your requirements; and
• follow up regarding a potential business relationship.

We may retain your Contact form information for as long as reasonably necessary to respond to your inquiry, manage the prospective business relationship, comply with legal obligations, resolve disputes, and maintain appropriate business records.

If you do not want to receive marketing communications from us, you may ask us not to send them or use the unsubscribe mechanism included in the relevant communication.

7. Sharing of Personal Information

We do not sell your personal information.

We may share personal information with third parties where reasonably necessary for the purposes described in this Privacy Policy, including:

Service providers

We may use third-party providers for services such as:

• Website hosting
• Cloud infrastructure
• Customer relationship management
• Email and communications
• Analytics
• Security and fraud prevention
• Scheduling
• Business administration
• AI and software infrastructure

These providers may process personal information on our behalf and are expected to use it only for authorized purposes.

Professional advisers

We may disclose information to lawyers, accountants, auditors, insurers, consultants, and other professional advisers where reasonably necessary.

Legal and regulatory authorities

We may disclose information where required to comply with applicable law, regulation, legal process, or a lawful governmental request.

Business transactions

If CoChamps is involved in a merger, acquisition, financing, restructuring, sale of assets, or similar transaction, personal information may be disclosed or transferred as reasonably necessary in connection with that transaction.

We may also disclose information where reasonably necessary to protect the rights, property, safety, or security of CoChamps, our users, or others.

8. International Data Transfers

Some of our service providers or technology infrastructure may be located outside India. As a result, personal information may be processed or stored in countries other than the country in which you are located.

Where personal information is transferred internationally, we will take steps required by applicable data protection laws and maintain appropriate contractual, technical, and organizational safeguards where required.

9. Data Retention

We retain personal information only for as long as reasonably necessary for the purposes described in this Privacy Policy, including to:

• respond to your inquiry;
• manage a prospective or existing business relationship;
• maintain appropriate business and transaction records;
• comply with legal, accounting, tax, or regulatory requirements;
• resolve disputes; and
• establish, exercise, or defend legal claims.

Retention periods may vary depending on the type of information and the purpose for which it was collected.

When personal information is no longer required, we will take reasonable steps to delete, anonymize, or otherwise dispose of it in accordance with applicable law and our internal retention practices.

10. Data Security

We take reasonable technical and organizational measures designed to protect personal information against unauthorized access, disclosure, alteration, loss, misuse, or destruction.

Depending on the nature of the information and the risks involved, these measures may include access controls, authentication, encryption, secure infrastructure, monitoring, backups, and employee or contractor controls.

However, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.

11. Your Rights

Subject to applicable law, you may have rights relating to your personal information, including rights to:

• request information about how your personal information is processed;
• request access to personal information held about you;
• request correction or updating of inaccurate information;
• request deletion of personal information where applicable;
• withdraw consent where processing is based on consent;
• raise a grievance regarding our processing of your personal information; and
• exercise any other rights available to you under applicable law.

To exercise an applicable right, contact us using the details provided below. We may need to verify your identity before processing certain requests.

We will respond to valid requests within the period required by applicable law.

12. Grievance Redressal

If you have a question, concern, or complaint about our handling of your personal information, please contact our designated privacy or grievance contact:

• Name: Nikhil Talreja
• Email: nikhil.talreja@cochamps.co
• Address: 294, Applewoods, Near Surbhit Vatika, Shela, Ahmedabad, Gujarat, India - 380058

We will review and address your concern in accordance with applicable law.

Where applicable law provides additional avenues for escalation or complaint, you may also use those mechanisms.

13. Children's Privacy

The Website and our services are intended for businesses and professionals and are not directed toward children.

We do not knowingly collect personal information from children in circumstances where such collection is prohibited by applicable law.

If you believe that a child has provided personal information to us inappropriately, please contact us at team@cochamps.co so that we can take appropriate action.

14. Third-Party Websites and Services

The Website may contain links to third-party websites, applications, or services.

We are not responsible for the privacy practices, content, or security of third-party websites or services. We encourage you to review their privacy policies before providing them with personal information.

15. Marketing Communications

Where permitted by applicable law, we may contact prospective clients regarding CoChamps's services, products, events, or relevant business information.

You may opt out of marketing communications at any time by:

• using the unsubscribe option provided in the communication; or
• contacting us at team@cochamps.co.

Even if you opt out of marketing communications, we may continue to send transactional, administrative, security, or other communications that are necessary for an existing business relationship or otherwise permitted by law.

16. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our business, technology, legal requirements, or privacy practices.

When we make material changes, we may provide additional notice where required by applicable law.

The "Last Updated" date at the top of this Privacy Policy indicates when it was most recently revised.

17. Contact Us

If you have questions about this Privacy Policy or CoChamps's privacy practices, please contact:

• CoChamps
• Legal entity: Clever Buds Digital Marketing Private Limited
• Registered address: 294, Applewoods, Near Surbhit Vatika, Shela, Ahmedabad, Gujarat, India - 380058
• Email: team@cochamps.co
• Website: www.cochamps.co